L G B T   C a m p u s   O r g a n i z i n g
Bring the meeting to a close relatively
Make sure people are clear about what
on time.
decisions were made;
Managing participation/attending to
Think about the concrete implications
of the decisions that you make.  Devel 
op a concrete implementation plan
Help everyone be active and partici 
(and timeline) that includes doable
pate in the meeting;
action steps; and
Help people feel heard and respected;
Equalize participation, draw quiet peo 
ple out, make sure no one dominates;
Be a "vibes" watcher, react to the tone,
not just the content, with creative sug 
gestions (e.g.,  let's talk in pairs for a
few minutes,   let's turn to the person
on your right and trade back rubs for a
minute,   let's take a stretch break for
two minutes,   let's give a group
sigh/groan/cheer );
Make sure to evaluate at the end of the
Make sure the decisions that do get
meeting.  Groups need feedback to
made will lead to action, by getting
improve their functioning.  Go over
people to agree to take on concrete
what worked well and what could be
improved for next time; and  
Appreciate the facilitator.
Note Taking at a Meeting
Encouraging decisions/where do we go
Keeping track of what happened at the
from here?
meeting is important to a group's effec 
tiveness and efficiency.  The best way to
Be clear on what decisions really need
accomplish this is to have a record of
to be made;
what happened in the form of notes.
Before the meeting gets under way,
Help focus discussions so that they
decide who will take notes for the meet 
lead to decisions;
ing.  This can be one person's regular job
(e.g., the group's secretary), it may be
Make sure decisions get made in the
rotated each time to a new person in a
most democratic way, not by the most
pre determined order, or you can ask for
vocal people or the only 3 people who
a volunteer beforehand or at the start of
could last until midnight;
the meeting.
5 8
B u i l d i n g   a   H e a l t h y   O r g a n i z a t i o n


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