L G B T   C a m p u s   O r g a n i z i n g
Should it be on campus or off?  
are ready to act or a broad cross section
of the campus?  This will vary based
Is the space big enough or too big?
on your mission/goal;
Does the time conflict with other sig 
How will you announce the meeting
nificant events or activities?
and get people to attend   posters on
the walls, flyers at the next dance,
Do you have the materials and supplies
announcements in the school paper,
you will need   a key to the room,
letters of invitation, a phone call, or
enough chairs, enough privacy and
talking to them one to one?;
quiet, markers and paper?
People may be more likely to attend if
Can the room be set up to meet your
they understand the purpose of the
needs (in a circle so everyone can see
meeting.  Showing or sending them a
each other is often the best arrange 
tentative agenda or putting major agen 
da items on the flyers advertising the
meeting might help motivate them.
Is the room accessible to people with
They will think the meeting is well
organized and may be productive.
Folks may be more likely to attend if
they think it will be fun, for instance, if
The purpose of the meeting and how
you serve refreshments or show a
you will accomplish your goals 
movie afterward; and
Identify the mission or goal toward
which you are working
People may be more likely to attend if
they feel like they are important to the
Get input from others about their goals
success of the meeting. You can give
for the meeting;
people specific roles to play, such as
setting up the room before the meeting,
Think about how to best accomplish
bringing some refreshments, taking
those goals;
notes, greeting and orienting new peo 
ple, and presenting information.
Plan an agenda and put it on a big piece
of newsprint or make copies to pass
Planning an agenda
around at the meeting and/or distribute
beforehand. The agenda is your tenta 
Make a list of all the items you want to
tive plan for how to accomplish your
cover.  These items should be related to
the goals for the meeting.  Items can
come from previous meetings, sub 
groups, input from group members, or
Who should attend and how can you
from the thinking of the facilitators;
get them to come?
Figure out who should be at the meet 
Make tentative judgments about prior 
ing.  Just lgbt folks or allies too?  Just
ities.  What can be held over for the
students, or supportive faculty and
next meeting or decided in a sub 
staff?  People who already agree and
5 6
B u i l d i n g   a   H e a l t h y   O r g a n i z a t i o n


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